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Thursday, April 17, 2014

Finmin Order - Implementation of comprehensive end-to-end e-procurement

Implementation of comprehensive end-to-end e-procurement


No. 10/3/2012-PPC
Ministry of Finance
Department of Expenditure
Procurement Policy Division
North Block, New Delhi

Dated the 9th January, 2014.
OFFICE MEMORANDUM

Subject: Implementation of comprehensive end-to-end e-procurement

This has reference to this Department's O.M. of even number dated 30th March 2012 vide which it was conveyed that the Ministries/Departments of the Central Government, their attached and subordinate offices would need to commence e-procurement in respect of all procurements with estimated value of Rs.10 lakh or more in a phased manner as per the prescribed schedule. In this regard an option was given to the procuring entities either to use the e-procurement solution developed by NIC accessible through Central Public Procurement Portal ( CPP Portal) or to continue to
carry out e-procurement through other service provider/other e-procurement solutions developed in house, provided the conditions/guidelines envisaged in the O.M. referred to above are fulfilled.

2.            In this context it is highlighted that, the Prime Minister's Committee on National e-Governance Plan ( NeGP) during its second meeting held on 1st July 2013 has an endorsed DeiTY proposal that e-Procurement should be adopted both for publication and processing of tenders above a prescribed cut of value. The need to mandate all Ministries/Departments to adopt end to end e- Procurement was also emphasized in the meeting of the Apex Committee on NeGP held on 5th November 2013.

3.            In pursuance of the decision taken during the above meetings to promote e-Procurement further and to ensure maximum participation of tenders through e-Procurement mode, it has been decided that the tender value limit of Rs. 10 lakh set in respect of e-Procurement is to be brought down to Rs. 5 lakh w.e.f 01.04.2015 and further down to Rs 2 lakh w.e.f 01.04.2016.

Ministries/Departments are therefore requested to ensure and follow the limits which have now been decided in respect of mandatory publishing of tenders through e-Procurement mode.

4.            Ministries I Departments are therefore requested to take necessary action to ensure that all tenders above Rs.10 lakh are compulsorily processed through e-Procurement as per the instruction already issued by this Department vide above OM. A report in the following format in this respect is now to be intimated on a quarterly basis to the Ministry of Finance, Department of Expenditure at the email id cppp- doe@nic.in.
Name of the Ministry/Department

Period of Report: ……………..to …………………….Quarter ending on ………………….

Number of Tenders floated amounting to Rs. 10 lakh or more
Number of Tenders Processed through e- Procurement (whether NIC or using other solution)
Number of Tenders exempted due to National security and strategic Considerations demanding confidentiality
Cases of Non -compliance with reasons




Total
Total
Total
Total
5.           In this context it is further reiterated that;

i.                     Ministries / Departments using other than NIC e-Procurement solution have to ensure that details of all their tender enquiries, related corrigenda and details of contracts awarded thereon, through e-Procurement are simultaneously published / mirrored on the CPP Portal using XML facility of NIC.
ii.                   Ministries I Departments that have not yet appointed Nodal officers and have not got User IDs and Passwords issued from NIC for accessing the portal may please ensure that the Nodal officers are appointed immediately. Action may also be taken to start acquiring Digital Signatures from NIC Certifying Authority or any other Certifying Authority, being an essential requirement for e- procurement.
iii.                  Ministries I Departments must also tie up with NIC for training and support where e-Procurement solution developed by NIC is adopted and a need in this regard is being felt by sending an e-mail to cpDp-nic@nic.in. NIC is periodically organizing training programmes on their e-Procurement Module. Action may be taken to nominate representatives to attend the ongoing training programs as per schedule published on the CPP Portal.

6.            It is also requested that necessary instructions in this regard may be issued to all attached
and subordinate offices under your administrative control.

7.            Hindi version of this O.M. will follow.
Sd/-
(Sanjay Aggarwal)
Director (PPD)

Tel.No.23094961(0)

Source: http://www.finmin.nic.in/the_ministry/dept_expenditure/ppcell/eProcurement09012014.pdf

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